CHECK-IN
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CANADA POST UPDATE
Check-In Packets: Due to the Canada Post strike, if you complete Online by June 6 and don't receive your packet in the mail, we are sorry to inform you that we will not be able to mail your Check-In Kit. We want to make it as easy as possible for you to pick up your jersey, bike number and all other event materials before The Ride, though. To do that, we have come up with a few solutions.
You will be able to pick up your package at the following locations and dates:
1. The office of The Ride –suite 401:
401-698 Seymour Street
Vancouver BC V6B 3K6:
- Tuesday, June 7 to Thursday, June 9 : stop by any time between 9am and 6pm
- Friday, June 10 : stop by any time between 9am and 4pm
- Monday, June 13 & Tuesday June 14: stop by any time between 9am and 6pm
2. Planning on dropping off your bike on Friday, June 17 at Fraser Downs Racetrack & Casino? You can pick up your packet directly on site at the same time!
• Friday, June 17: stop by between 2:00pm and 7:00pm
If you are unable to pick up your packet on those dates, you will be able to pick it up on Saturday morning, June 18.
Please note: you MUST have completed Online Check-In by June 6 in order to pick up your packet, otherwise, you will be able to pick it up on Saturday morning, June 18.
Donations:If you have not reached your minimum and personally receive mailed donations, please make sure to bring them with you to Day One on June 18, and we’ll add them to your account.
If you have already reached your minimum and would like to mail in your donations, please Fed-Ex, courier, UPS, etc your donations to the local office and we will get them processed.
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Hwy 520 Closure: If you are planning on going into Seattle after The Ride on Sunday, (or have friends and family coming down to Redmond) please note that the bridge on Hwy 520 that goes between Seattle and Redmond is closed for that weekend. You will need to reroute by going on either the I-90 (from Seattle) or the 405 (from the North).
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DEADLINE TO MAIL IN DONATIONS
May 27, 2011
Mailed donations must be postmarked by May 27, 2011 in order to be credited to your account by June 15. If you personally receive mailed donations after this date, bring them with you to Day One on June 18, and we’ll add them to your account. Otherwise, we may not have a record of the donations until after the event.
You can continue receiving donations online until the Friday before Day One, June 17. Any donation received online on or before June 17 will be recorded in your account by Day One.
So, remember: drop mailed donations in the mailbox by May 27. Raise the $2,500 minimum by June 15, so that you can complete your check-in online and avoid lines on Day One. Bring any paper donations you receive after that date to Day One, and keep fundraising online until June 17.
Maximize your Ride experience by making all your travel arrangements NOW. Reserve your shuttle transportation, hotel room and check out our maps!
Space is limited so don't wait!
HOTELS
Click here or on the image below to get a list of all our partner hotels.
TRANSPORTATION BACK TO OPENING CEREMONIES
Transportation for Riders and their bikes will be available from the Finish Line back to Surrey following the conclusion of The Ride. Space is limited so don't wait! Click here or on the image below to reserve your transportation.
Note:If you are having your bike transported back to the Opening Ceremonies site, please place it directly on a transport truck after finishing The Ride. There will be no shuttle service back to the host hotel on Sunday.Feel free to remove your seat and take it with you. Make sure you bring a towel, bubble wrap or foam to wrap around your tubes. The Enbridge Ride to Conquer Cancer is not liable if anything should happen.
INSURANCE
Note: Each individual should be covered by their own insurance policy. Please speak with your insurance provider about your existing personal coverage for The Enbridge Ride to Conquer Cancer. Should you need supplemental medical coverage while in the United States during The Ride, please contact one of the following companies to see about your individual coverage options and rates:
CIBC Travel Insurance Health
Quotes.ca
Pacific Blue Cross
RBC travel insurance
TD Canada Travel Medical Insurance
Travelex Insurance
*Average Cost Ranges From: $8-$12 for basic coverage.
*The Ride to Conquer Cancer is not responsible for individual insurance coverage related to the event.
BORDER CROSSING
All participants must have their passport with them at the border. If you typically need to complete any paperwork when crossing into the United States please take care of those documents prior to The Ride.
BIKE DROP-OFF [Optional]
Friday, June 17, 2011
Fraser Downs Racetrack & Casino 2:00pm 7:00pm
Secured overnight Bike Parking will be available on Friday, June 17 at the Fraser Downs Racetrack & Casino. Riders are encouraged to drop-off their bicycles between 2:00pm 7:00pm, to avoid the difficulty of arriving on Day One with both bike and luggage in tow.
Note: Please go directly to bike parking zone.
Click here or on the image below to view the full size map
SATURDAY, JUNE 18, 2011
THE ROUTE
Check out this animated preliminary course preview of your upcoming Enbridge Ride to Conquer Cancer!
It will give you a whole new perspective on the adventure you're in for. Please note that this is a preview of the route and is subject to change as we work out final details.
So in the meantime, enjoy this virtual trip, continue with your training and fundraising and stay tuned for more details as we near your big weekend.
Click Here to view the elevation chart.
SHUTTLE - A free shuttle service will run from the Host Hotel to Opening Ceremonies on Saturday morning. Please be advised that bike transport will NOT be available for those taking the Shuttle from the Host Hotels on Day One. Please take advantage of our Friday Bike Drop-Off. There will be no shuttle service back to the host hotel on Sunday.Click here to reserve your spot!
PARKING - Short-term and overnight parking will be available on the racing track. Please park in designated areas and follow traffic controller’s instructions. Download parking map
IMPORTANT - Please note the track is gravel (limestone). We ask all participants to wear appropriate footwear to walk from the parking area to the check-in area.
OPENING CEREMONIES
Saturday, June 18, 2011
Fraser Downs Racetrack & Casino
17755 - 60th Avenue, Surrey BC V3S 1V3
5:00am Crew and Volunteers arrive on site
5:30am 6:30am Gear drop-off and continental breakfast served.
5:30am 6:30am On site check-in begins for those who have not checked in online. If you have not received your packet in the mail, please make sure to pick it up on Saturday morning. If planning to check in onsite, please arrive early to avoid missing Opening Ceremonies. Opening Ceremonies will begin promptly at 7:00am.
6:30am All participants should be onsite.
7:00am Opening Ceremonies begin.
CHEERING STATIONS
Encourage friends and family to bring out big, colourful signs, smiling faces and enthusiastic cheers to support the Riders on the route at the official 2011 Cheering Stations of The Enbridge Ride to Conquer Cancer. Download the complete list of all Cheering Stations locations.
CAMP
Edgewater Park
600 Behrens Millet Rd
Mt Vernon WA
While visitors are able to join you at Camp to celebrate your Saturday ride, we will not have food, beverages or other services for them so they must plan accordingly. Visitor parking onsite is limited. All visitors must leave camp by 9:00pm.
CAMP ENTERTAINMENT
Join us for camp entertainment on the main stage. Don’t forget to bring your ID. At 7:00 pm, our nightly news program will start and we’ll report on weather, the route, media coverage, and make special announcements regarding the event. We’ll also feature some of the special people from BC Cancer Foundation who will talk about the research and programs made possible by your donation dollars.
CAMPING GEAR
Your gear will be waiting for you at Camp. After collecting it, signage will lead you to your tent. In the morning, pack up your gear and leave your tent right where it is. A team of amazing volunteers will take the tents down. Bring your gear bag to the truck with a corresponding gear colour.
SUNDAY, JUNE 19, 2011
Route opens at 7am
Breakfast at 6am
All Riders must be on the route by 8am
The Finish Line
Marymoor Park
6046 West Lake Sammamish Pkwy NE
Redmond, WA
GPS coordinates: N 47.670618, W-122.121706
Invite family and friends to come celebrate the thousands of Riders completing their epic, 2-day journey at Marymoor Park in Redmond, Washington. Parking is available onsite please follow the appropriate signs. If you’ve RSVP’d for transport back to the Start Line and have any questions, please see a staff member at the 2012 Registration Tent and they’ll be able to check your reservation time and answer any questions.
Click Here to view the elevation chart.
* Click on the image for full-size
IMPORTANT REMINDERS
Rider Identity - Your wristband is your passport to The Ride. It has your name, your participant number and our emergency 800 hotline number. You must wear it for the entire duration of the event. Likewise, your bike will be assigned a corresponding number and saddle plate that must be visible at all times along the route.
Tent Assignment -If you have completed the tent assignment process online, and you will be staying at Camp, you will be emailed your tent assignment on Thursday, June 16.
Delayed Self-Pledge - If you sign up for this service through Online Check-In, you will get an extra 60 days to complete your fundraising.
Bring your Photo ID - You’ll need it if you’re checking in on Saturday morning or especially if you’ll be drinking alcohol at Camp on Saturday.
Nut Allergy Warning - Please be aware that nuts and peanut butter are served during event. Other food items served on event may also contain nuts or trace amounts of nuts. If you need special food arrangements, please contact our offices.
Weather - Be prepared for all kinds of weather - hot, humid, cold, and wet! Pack your belongings inside large plastic bags (garbage bags work great) before you put them in your suitcase, to keep them dry in case of rain.
What to pack- Don't know what to pack for The Ride ? Download our suggested list of equipment, clothing and first-aid items you may want to bring.
Helmets - You must wear a CPSC, ANSI, Snell, or ASTM approved helmet, and it must be securely fastened at all times you are on your bike during The Ride.
Headphones/mobile phones/portable radios: Ride participants are never permitted to wear headphones or use mobile phones or radios while riding. Using them while riding is extremely dangerous. If you need to make a call while out while on the road, carefully pull well off the route to do so.
Survivors - If you are a cancer survivor and want to be recognized as such, please pick up your yellow flag on saturday morning.
*** Our motto is Stay Alert, Stay Alive. ***
- We please ask faster Riders to make their way to the front of the staging area on Saturday morning.
- After Opening Ceremonies, thousands of Riders will embark on this epic 2-day ride - please get out on the route safely. Always ride predictably and in control. Ride in a straight line, and consciously try to avoid excessive weaving back and forth.
- Cooperate with Ride Officials at all times. Follow the instructions you are given as we will separate waves of Riders by a few minutes to help with flow.
- Be patient
- Sweep Assistance: If you are injured or unable to ride, use a “thumbs down” signal to stop a passing sweep vehicle. These vehicles are reserved for injured Riders and those unable to complete the day’s ride; they are not to be utilized as a taxi service. They will not go directly to Camp during the day. Sweep vehicles will take you to the next Pit Stop, where buses will take you to Camp. Only injured Riders will receive prompt medical attention and transport. If you are picked up early in the day, it may be hours before you are delivered to Camp. As it nears route closure time, sweep vehicles will pick up Riders who are still on the road.
- Medical Emergencies: With any emergency, dial 911, if possible. Then, immediately report any medical emergencies to Ride Staff or Crew at Pit Stops, on sweep vehicles, at Camp, or in the Concierge Tent, whichever is most accessible. If you’re on the route, after you call 911, contact the official Ride (800) number imprinted on your Rider wristband to alert the Ride dispatch. Sweep vehicles rove the route on the lookout for accidents. Again, use a “thumbs down” signal if you need help. Staff are equipped with a 2-way radio and a mobile phone. They will have comprehensive information on local hospitals, emergency facilities, police, fire, and other important emergency information. Doctors, emergency medical personnel and an ambulance will be available.
- Bike mechanics: During The Ride, while bike mechanics generously donate their time and labour, you are still responsible to pay for all parts used to repair your bike so be sure to have some cash with you on the event.
CREW AND VOLUNTEERS
ALL CREW MEETING
Friday, June 17, 2011
Fraser Downs Racetrack & Casino - Clubhouse
Crew Captains Check-In Time: 5:00 pm
Crew Captains Meeting Time: 5:00 6:00 pm
Crew Members Check-In Time: 5:30 pm
All Crew Meeting Time: 6:00-7:00 pm
All Crew Members must attend. Any Crew Member who has not completed the Online Check-in process must arrive prior to the All Crew Meeting to complete the process.
WE NEED CREW MEMBERS
If you have friends or family members who still want to get involved with The Ride, ask them if they’d be interested in being a Crew Member. The Ride would not be possible without the all-volunteer Crew. They are our bike mechanics, bike parkers and road crew. They install directional signage, distribute food and drinks along the route and help turn an empty field into a camp site. For more information on the available Crew Positions, please contact our Crew Coach Matthew Wright at [888] 771-BIKE [2453] or at mwright@conquercancer.ca
CALLING ALL VOLUNTEERS
Can’t commit to the whole weekend? Consider joining us as a Volunteer! We need lots of Volunteers leading up to the event and on the event. Help out for a few hours or a whole day! Volunteer Positions are still available in Surrey, Mount Vernon and Redmond. Please contact Volunteer Coordinator Stephanie Nash at [888] 771-BIKE [2453] or at snash@conquercancer.ca.
